CLEVELAND COUNTY AND DISTRICT BADMINTON LEAGUE

                       

MINUTES OF 2004 AGM HELD AT MIDDLESBROUGH BADMINTON CLUB

WEDNESDAY 15 SEPTEMBER

 

PRESENT

 

President

Vice President

Chairman

Hon Secretary

Hon Treasurer

T Mitchel
S Beckton
J Tyrie – Guisborough Westgate
R Cook - Ormesby
N Jamieson - Stockton SC                  

Committee Members

 

A Barwick – Ormesby, J Hurst – Middlesbrough,

I Livesey – Acklam, W Robinson – Yarm

S Turner – Stranton, D Knights - Marske.

A Evans – Brierton Community SC : N Fallon – Brinkburn : S Harvey, P Myers – Eston,

B Watson - Yarm : A Barwick, L Barwick, S Barwick, J Fawcett, M Train – Ormesby

P Young, P Hensby – Marske : C Lee, A Pollard, D Buck,

J Bainbridge, A Baxter - Guisborough Westgate.

 

1.            Apologies for Absence
           

Vice President

S Beckton

Committee Member

A Carter – Acklam

R Goodwin – Eaglescliffe : S Boyes & J O’Boyle – Thornaby Pavilion & Billingham Synthonia.

 

2.            Minutes of the previous AGM held 17 September 2003

Copies had been sent out to all Clubs following last year’s AGM. The minutes were also available on the new website. They were accepted as a true record and signed by the
Chairperson. There were no matters arising from the minutes.

 

3.            Statement of accounts

            Details of the accounts for 2003/2004 season were distributed.
            The League had a balance of £658.36. See Appendix 1 for details.
            The October 2003 League Tournament made a loss of  £5.44.

            Cost details are shown separately. See Appendix 2 for details.

            The accounts have been reviewed and audited by the Management Committee at their
            recent meeting. They were accepted by this meeting.

4.         Fixing of League Fee for 2004-2005

            As recommended in the Treasurer’s report, the League Fee remained at £2.00 per team.

 

5.         Report of Presentation Dance

            The secretary reported on the end of season Presentation Dance, held at the Synthonia

Club on Friday 7th May. There was a last minute change in the supplier of Pie & Peas, as the original one pulled the ‘plug’ a few days prior to the Dance. The new supplier was 40p cheaper and all agreed were o.k. Will go to him again next year.
Details of the Dance Fund were distributed to the meeting. The report period had been moved from 1st May – 30th April to 1st June - 31st May. This was so that funds from last dance were included in the account.

There was a donations of £300 made during the year to the TBCA for coach education.

There was now £845.15 in the fund. See Appendix 3 for details.

The Secretary reminded the Meeting that the ‘Dance Fund’ is a separate entity. The fund is there to assist badminton clubs if they require financial assistance in organising development events or setting up Junior Sections.

 

6.         Rule Changes
           
The proposed Rule Changes had been sent out to all Club Match Secretaries in a note
            titled “Notes from Rules Sub-Committee – April 2004”. This document had also been
            made available on the website.
           

                Rule 19. - The Secretary read out the ‘old’ rule.

            At the end of the season the top two teams in each, except for the top Division, shall be
             promoted to the bottom of the next higher Division. The two bottom teams in each
             Division shall be relegated to the top of the next lower Division. In the event of
             resignation or new applications, the required number of teams shall be deployed to
            make up the Divisions as laid down in Rule 18. 

            The Secretary explained that the background to reviewing this rule came about because
            he had received a number of comments from Ladies, during last season, about the big
             difference in standard between the teams in the two ladies divisions. With only 6 teams
            in each division in the Ladies League, there was a view that we should adopt a one up,
            one down system on promotion & relegation. Norman Jamieson confirmed that this
            was how the Ladies League use to operate some years ago.
            Whilst the current discussion was directed at the Ladies League, it was agreed that it
            would make sense to adopt a similar approach in the other leagues, if divisions were
             reduced to six             teams each. Therefore the recommendation was that the Rule 19 be
             altered to:-

 

            Rule 19a. For Leagues where the majority of Divisions consist of seven (or more) teams, at the end of the season, the top two teams in each, except for the top Division, shall be promoted to the bottom of the next higher Division. The two bottom teams in each Division shall be relegated to the top of the next lower Division.

           

            Rule 19b.For Leagues where the majority of Divisions consist of six (or less)
            teams,             at the end of the season, the top team in each, except for the top Division,
            shall be promoted to the bottom of the next higher Division. The bottom team in
            each Division shall be relegated to the top of the next lower Division.

                In the event of resignation or new applications, the required number of teams shall
            be deployed to make up the Divisions as laid down in Rule 18. 

 

            The Secretary emphasised to the Meeting that this rule change was not directed at just
            the Ladies League. He informed the meeting that this rule would not apply this season, as
            there were new teams in the Ladies League.
            During the discussion, there was concern that with one up, one down, you were limiting
            teams with a chance of promotion. The counter argument was that when teams were
             promoted they struggled to win any matches and that relegated teams proved too strong
            for the rest of the teams in the lower division.
 

            A vote was taken on the proposed change. 10 votes for and 7 votes against.
            The change to Rule 19 was accepted on a majority decision.

(At this point in the meeting, proceedings were halted to allow Milly Rohman from Tees Valley Sport to give her presentation on the Volunteer Programme – See Appendix 4)

 

6.         Rule Changes – continued.

            Rule 23. The Secretary read out the ‘old’ rule.

            Clubs will have until the start of the season to re-arrange any match dates. After that date
             matches may not be cancelled or re-arranged except for one of the following reasons:-

                        a)            Non availability of the regular courts

                        b)            Severe weather conditions

                        c)            One or more team members on Senior County or Country duty.

 

            The Secretary explained that there had been a lot of discussion on the practicality of
            being able to make this rule comply. Most county matches were set pre-season, therefore
            Club Match Secretaries should be made aware of these dates when setting their own
            fixtures, providing they know which of their players are representing counties. The
             problem comes mid-way through the season when players are called up to represent their
            county.
            It has been suggested that county duty should cover all levels - from the youngest age
            group through to veterans. With more and more youngsters playing in our league, this
            needs serious consideration. In addition, were we going to limit ‘county’ to just Durham
            and Yorkshire, thus discriminating against players representing other counties?

The Secretary, very conscious that he would have to operate the rule, stated that his view was either NO matches to be re-arranged or that all matches could be re-arranged.

If it was agreed that any match could be re-arranged, where players were playing for their county, the rules would need to stipulate that Match Secretaries must take note of county dates when setting up their fixtures.
Therefore the recommendation was that the Rule 23 be altered to:-

            Rule 23. Clubs will have until the start of the season to re-arrange any match dates.

            Club Match Secretaries, when receiving the Mixed Fixture Lists and when
             arranging Ladies & Gents Fixtures, must take into consideration the dates of any
             matches or competitions in which their players are likely to be representing their
             counties.

            After the start of the season matches may not be cancelled or re-arranged except for
            one of the following reasons :-

                        a)            Non availability of the regular courts

                        b)            Severe weather conditions

c)                  One or more team members on any County or Country duty.

            In reply to a question, the Secretary stated that the rule did not imply that matches must
            be re-arranged if players were on county duty. These were occasions when Clubs could
            ask for matches to be re-arranged. With some clubs where there was only one team, the
            chances of a re-arrangement would be higher than with a Club with a number of teams.
            He stated that Clubs like Marske, Ormesby, Guisborough Westgate, who have a number
            of teams in the League could be hard pressed to find alternative dates. Clubs must be
            aware of this, even if it is for their own home match.
            The Secretary went on to state that when bad weather is involved, Club Match
             Secretaries must take heed of safety implications. If roads are closed then it is impossible
            to get to a venue. In the case of severe weather the Secretary and Management
             Committee have the option of extending the season. This was done last season. 
            A point was raised that Clubs, where team members that might be called up at late notice
            to play for a county, should have sufficient members to cover such absence.

 

            A vote was taken on the proposed change. 18 votes for and 3 votes against.
            The change to Rule 23 was accepted on a majority decision.

 

 

            Rule 25. The Secretary read out the second half of the ‘old’ rule.

            Current County 1st or 2nd team players are only eligible to play for their Club's first
            team, unless prior approval has been given by the Management Committee, except
            where the Club’s 1st and 2nd teams are in the top division of their respective league.
           

            The Secretary explained that over the last couple of seasons, this rule has caused a
            couple of Clubs a problem. There is a big difference in playing standards between the
            various divisions in the ICC. They go from Premier A & B through to Division 5.
            A number of county first and second teams play in lower divisions compared to other
             counties third and fourth teams. Consequently, some players are playing for their county
             first/second teams, who on merit would not get into their club’s first team, as the club
            has better players who do not play for a county.

The Secretary added, that whilst considering this part of Rule 25, two other factors need to be taken into account. (a) The alteration to Rule 26 in 1998, which added the fact that teams had to be nominated at the beginning of the season and (b) that Clubs should pick their teams on merit.

 

Therefore the recommendation was that the Rules 25 and 26 be altered to:-

Rule 25. A player must not play for more than one Club in the Mixed League during any
season             without the consent of the Management Committee. A player must not play for more than one Club in the Gents or Ladies League without the consent of the Management Committee.

            Rule 26. Each Club entering more than one team in any one of the three leagues (Mixed,
            Ladies & Gents), must submit a list of names of the six players for each of the teams -
            except the bottom team, to the League before that team's first match. Clubs are
             expected to select their teams on merit.

            No player shall be able to play in a team lower than the team he has been nominated for.
             ……………….

 

            By a show of hands, the change to Rules 25 & 26 were accepted by the Meeting.

 

 

            Rule 35. The Secretary explained that yet again last season, there were problems with
            getting
all clubs to affiliate additional members in a reasonable time scale. The major
            issue was with players who play matches for a second club. The rules need to be
             amended to include that all players, even if a player is affiliated through a different club,
            must be added to each Club’s list for insurance cover. 

Therefore the recommendation was that Rule 35 be altered to:-
Rule 35. All Clubs and Players in the League must be affiliated to their respective County
BA and BAofE. All affiliation fees, (BAofE, County and League), must be paid not later
than 30 September of each season. All Players in a Club, irrespective of whether they pay their affiliation fee through that Club, must be on that Club’s Affiliation List with the BAofE. Failure to do so will mean expulsion from the League.

 

            By a show of hands, the change to Rule 35 was accepted by the Meeting.

 

            League’s Equal Opportunities Policy. A copy of this document had been sent out to all
            Club Match Secretaries and the document had also been made available on the website.
            The Meeting agreed to adopt the policy. The Secretary informed the Meeting that
            Rule 41 would state “The League will operate an Equal Opportunities Policy.
            See appendix.”
            The original Rule 41, on Cessation of the League, would become Rule 42.  

 

 

7.         Final League Tables

Copies of the 2003/2004 had been sent to all Club Match Secretaries at the end of the season. Additional copies were available at the meeting. The Tables were accepted by the Meeting.

 

                               

8.            Formation of League Divisions 2004-2005

            Mixed League

 

            Withdrawn teams  :            Acklam ‘C’, Guisborough Westgate ‘C’, Saltburn
             Additional teams  :            Stockton Sports Centre ‘C’, Marske ‘G’,

                                                Thornaby Pavilion & Billingham Synthonia ‘B’,

           

                        Number of teams for 2003/04 = 31. Same as last season.

 

            The Management Committee recommendation is stay as last season.

            Four divisions, with the following formation :-    A = 7, B = 8, C = 8, D = 8,
            The formation as proposed was accepted.

 

                The Secretary then went through the teams for each division.
           
                Ladies League

            Withdrawn teams  :            None

            Additional teams  :            Marske ‘C’, Guisborough Westgate,

                                                Thornaby Pavilion & Billingham Synthonia ‘B’

 

                        Number of teams for 2003/04 = 15.

 

            The Management Committee recommendation is A= 7 & B = 8

            The formation as proposed was accepted

            The Secretary then went through the teams for each division.
           
            Gents League

 

            Withdrawn Teams :             Saltburn                                   

            Additional Teams :             Ormesby ‘C’, Thornaby Pavilion & Billingham Synthonia ‘B’

 

                        Number of teams for 2003/04 = 21

 

            The Management Committee recommendation is 3 divisions, with 7 teams in each.
            The formation as proposed was accepted

 

            The Secretary then went through the teams for each division.

 

The Secretary advised the Meeting that the Mixed Division Fixture Lists had been prepared  & would be emailed to Club Match Secretaries later that night.

 

 

9.         Update on the Development of Badminton in the Teesside area

            Sport England Clubmark/BAofE Club Accreditation Programme

The Secretary started by congratulating Marske Junior Badminton Club & Guisborough Westgate Junior Badminton Club, who have both achieved Sport England Clubmark status. This is equivalent to BAofE’s Silver Accredited Club status.

The BAofE have changed the name of their accreditation system to “BAofE Club Accreditation Programme”. Information has been sent to all clubs in their Affiliation Packages. All Clubs are being encouraged to apply for registration, irrespective of whether they have a junior club/section or not. The view is that even ‘adult’ clubs should have systems in place that cover junior members. Junior members are classed as players under
19 years old.

The Secretary continued by stating that at some time in the future, facility owners (schools, sport centres etc.) would only be hiring out their courts to clubs with some recognised accreditation status. In the meantime it is hoped that Clubmark Clubs will be able to use their status to achieve financial benefits.

 

            PESSCL – Junior Clubs & School Sport Links

The Secretary started by explaining that PESSCL stands for P.E. School Sport & Club Links. The Tees Valley is one of five pilot areas in England that has been selected by the BAofE to start the implementation of their PESSCL programme.

PESSCL brings together a number of strands under one programme.
These include, Specialists Sports College, School Sport Coordinators, Gifted and Talented, QCA PE & School Sport Investigation, Step into Sport, Professional Development and School/Club Links.

The emphasis on the BAofE’s plan is that School-Club Links will build on and enhance existing PE and sport opportunities available to young people in schools, thereby increasing the proportion of children guided into clubs from School Sport Coordinator partnerships. Young people will be guided from schools to NGB affiliated and accredited clubs linked to those partnerships.

The aim of School-Club Links is to increase the number of Badminton Accredited Clubs (Sport England Clubmark – Badminton Silver), to increase the number of young people as members of Badminton Accredited Clubs and to increase the number of Badminton Clubs with links with School Sport Partnerships.

 

            BAofE’s Whole Sport Plan (WSP)

The Secretary informed the Meeting that the BAofE are currently preparing their WSP for submission to Sport England at the end of October. The plan, which is for 4 years, (April 05 to Mar 09), is intended to be a high level blueprint for Badminton. To be successful the plan needs to fit in with Sport England’s objectives of Activity (increased participation by 1% per annum up to 2020) and Success (to be the best sporting nation). To achieve this the WSP would need to include START (increase in participation with a focus on priority groups), STAY (the retention of people in a sport through an effective network of facilities, clubs, coaches, volunteers, competitive opportunities) and SUCCEED (sporting success at major international competitions).

To help achieve this, Badminton must be widely recognized as an ideal activity for both a healthy lifestyle and a competitive sport, providing the inspiration opportunities and pathways from beginners to medal winners.

The objectives must be more players, more organized opportunities more awareness and eventually more medals. More investment was needed in the development of badminton and the BAofE’s objective was that this would be on a par with elite play.

 

            Yonex Volunteer Awards

The Secretary congratulated Andy Baxter, from Guisborough Westgate JBC, who was a runner-up in the Yonex National Badminton Volunteer of the Year 2003 awards and Dave Knights, from Marske JBC, who was the winner of the inaugural Yonex National Badminton Volunteer of the Quarter Award (Jan to May 2004).

 

            Tees Valley Badminton Website

There is a new website up & running. www.teesvalleybadminton.co.uk

After years of trying to get ‘experts’ to set up a local website, the Secretary has taken the “bull by the horns” and got the website running himself.

Fixtures, Tables, Overall Match Results, Nominations, Rules, Minutes of Meetings, Tournament details will be published on this site.

Detailed Match Results will still be published on the YourSport Website.

If Clubs want any information put on the Tees Valley Badminton website then please contact Secretary.

 

10.            Election of Officers

           

a.

b.

c.

d.

e.

f.

President

Vice-President

Chairperson

Hon. Secretary

Hon. Match Secretary

Hon. Treasurer

E Mitchell

S Beckton

J Tyrie

R Cook

R Cook

N Jamieson

                       

11.            Election of Management Committee     

            David Knights of Marske BC resigned at the Meeting.

            The Secretary thanked David for his time on the Committee both as a member &
             Chairperson.
            Two other Marske BC members were prepared to stand for election. Paul Hensby and
            Paul Young.
            The following Committee Members were also prepared to carry on & were re-elected.
            J Hurst, A Barwick, A Carter, I Livesey, W Robinson & S Turner.
             Because the Secretary & Match Secretary were the same person, there was still a place
            for another member.


            A suggestion from the Chairperson that we should consider a young player representative
            on the Management Committee was agreed by the Meeting. Stephanie Barwick was
              proposed.
            As there were no other nominations, Stephanie, Paul & Paul were all elected onto the
             Management Committee.

 

12.       Dates of Tournaments

            The local CC&DBL Tournament will be held Monday 4th to Friday 8th October at 
            Middlesbrough.

            Entry Forms have been emailed to Club Secretaries & forms were available at the
             meeting.

 

            Club Mixed Doubles Competition.
            This competition will be run during the season, based on last season’s format for the
            Ian Ellis Memorial Trophy.
            Rules and Entry Forms have been emailed/sent to Club Secretaries.

            Ian Livesey will be running this competition.

 

13.       Any Other Competent Business
Change name of League.
The Secretary explained to the meeting that over the last few months he has been trying, unsuccessfully as it has so far proved, to find a major sponsor for Badminton in the Tees Valley Area. At the same time he was looking to change the name of the League to reflect the fact that the region was now known as the Tees Valley. (With Darlington joining Teesside, the area is now known as Tees Valley. Cleveland County no longer exists.) Consequently for next season we would be known as (Name of Sponsor) Tees Valley Badminton League. This was accepted by the Meeting. To conform to the rules, this will require an official approval at the next AGM.

 

            England v Germany Match at North Shields

            The event is on Saturday 27th November. No mixed fixtures have been arranged for that evening. Club Match Secretaries have been asked to avoid this date if possible.
Clubs should encourage their members to attend. Hopefully most of the English players from the GB Athens squad will be present.

 

             Ladies/Gents Fixture Meeting
            For Club Match Secretaries - 7pm Tuesday 28th September @ Middlesbrough BC.

 

 

 

Roger Cook

Hon Secretary

 

 

APPENDIX 1

 

 

TREASURER’S REPORT FOR SEASON 2003-2004.

 

INCOME                                                

Brought Forward                                  

Subscriptions                                         

Interest                                                      

 ___       

TOTAL             

£    p

687.70

126.00

3.75

______

817.45

 

 

EXPENDITURE                                       

Your Sport Computer Programme             

DCBA Subscription                                  

DCBA Elite Final Donation                      

Flowers C Wilson                                      

Stamps                                                       

Loss on Mixed Doubles Competition         

Engraving – Divisional Trophies              

Loss on League Tournament                       

Excess Income/Expenditure        

______

TOTAL            

£    p

29.95

24.00

20.00

20.00

27.59

6.87

25.14

5.54

658.36

_____

817.45

 

 

 

Income = £129.75                Expenditure = £159.09   

 

Net Loss on 2003/2004 Season = £29.34

 

 

Recommend League Fee same at £2.00 per Team

 

 

 

R N Jamieson – Hon League Treasurer

 

 

 

Accounts Audited by :-               R H Cook                  and               J Tyrie

 

 

APPENDIX 2

 

 

CLEVELAND COUNTY AND DISTRICT BADMINTON LEAGUE

                

 

 

 

 

 

OPEN  and  HANDICAPPED

AMERICAN LOCAL TOURNAMENT

MIDDLESBROUGH BADMINTON CLUB

Monday – Friday 6  -  10  OCTOBER  2003

FINALS Sat/Sun 11/12 @ Thornaby Pavilion

 

SPONSORED BY HIGMAN SPORTS   -   YONEX
SUPPORTED BY MARSKE BADMINTON CLUB

 

 Tournament Referee  :      Mr R H Cook 

 

 

            Entries                          £290.00            £197.00   Cash    +    £93.00    Cheques

                       

            TOTAL INCOME            £290.00

 

                       

            Hire of MTBC                                                 £150.00  5 Nights @ £30.00 per night.

            Shields & Medals                                             £  97.30  

            Engraving Shields & Medals                         £  30.24

            Engraving Trophies                                          £  15.00

            Repair to one trophy base                             £    3.00    

 

            TOTAL EXPEND                                         £295.54

 

            LOSS                                                                  £5.54

 

 

           

            Roger Cook

 

            7th May 2004

 

 

 

 

 

APPENDIX 3

 

Cleveland County & District Badminton League - Dance Fund

for the year to 31 May 2004

 

Presentation Dances

 

                          9 May 2003           7 May 2004

Income                                                             £                          £                                 

Tickets                                                       550.00            524.00

Raffle                                                         102.20            112.00

                                                                  652.20             636.00

Expenditure

Ceilidh Band                                              160.00            160.00

Pie & Peas                                                  201.25            154.00

(122 @ £1.70)        (110@£1.40)

Raffle Books                                                  2.00                    0.00

Hire of Hall                                                  60.00                60.00

                                                                  423.25            374.00

 

Surplus on Dances                                           228.95            262.00

 

 

Income & Expenditure Account

Income

Surplus on Dance (9 May 2003)                                       228.95

Surplus on Dance (7 May 2004)                                       262.00

Interest                                                                                         2.89

Total Income                                                                            493.84

 

Expenditure

Donation to TBCA                                                              300.00

Total Expenditure                                                                  300.00

 

Profit                                                                                       193.84

 

Balance Sheet

 

            Accumulated fund @ 30 April 2003              651.31

            Profit                                                               193.84

Accumulated fund @ 31 May 2004             845.15

            (Held by Billingham Synthonia BC)

 

 

A D Carter

31 May 2004

 

 

 

 

 

APPENDIX 4

 

TEES VALLEY SPORT VOLUNTEER PROGRAMME

 

Notes of presentation, given by Millie Rohman, Volunteer Coordinator for Tees Valley Sport.

 

Millie gave a brief outline of what the Programme was all about.

It is aimed at getting young people, aged 16 to 19 years, involved in community and club volunteering roles, with support from trained mentors and volunteer coordinators. It is hoped that these ‘volunteers’ will become the next generation of club officials.

Millie handed out copies of a presentation given to a recent training workshop and Volunteer Programme Club Placement Forms.

 

If there was sufficient interest, a separate Badminton specific workshop could be organised.

 

The Secretary stated that he would be interested in getting volunteers to manage the new Tees Valley Badminton website, help update the YourSport Website, take, type and issue minutes of the Management Committee Meeting & AGM minutes.

 

Clubs need to develop a Volunteer Strategy. Not just for new volunteers but for the existing ones. All clubs are run by volunteers, whether it is a match secretary, chairperson, treasurer etc. Do they need training? What expenses are they entitled to?

In addition Clubs would also need to provide a mentor to help guide new young volunteers. In turn, training would also be provided for these mentors.

 

Badminton Clubs need to take advantage of this opportunity, to help ensure that in the future they have trained volunteers to help run their clubs.

 

The Chairperson thanked Millie for her input.